The BRM will include any potentially relevant findings from the NOE, local staging, or in long term storage in the - Select all the boxes (CBT is stupid and doesn't say select all that apply). Poorly managed records can result in _____________ ***a. the government being exposed to legal liabilities. Usually an accumulation of records the officer no longer needs or in a retention period after the cutoff date and awaiting final disposition. Also referred to as personal paper. F. Program and Office Managers are responsible for ensuring that their office and program records regardless of format are included in the appropriate record schedules and are managed according to relevant NARA regulations and USGS disposition schedules and policies. The Education Department Committee of ARMA International (formerly the Association of Records Managers and Administrators) is the organization that created a framework for competency. *Responsible for physical and legal custody of all records appoints a RC, Maintains services and disposes office records af man 33-363 along with AF RDS! 7. Who ensures that the Base Records Manager (BRM) role is filled? 6. Agency Records Officers work closely with NARA and serve as records management advisors to SAORMs. Integrates records management and archival requirements into the design, development, and implementation of electronic information systems. Who has the authority to appoint record custodians within an office of record? (7) Who ensures that the (BRM) role is filled? a. Cross reference when filing a record more than one filing series what form? Right side top right = Date created,date modified ,date approved , frozen record, A record that is suspended from its rule of destruction. A. AFI 33-322 (RECORDS MANAGEMENT AND INFORMATION GOVERNANCE PROGRAM), AFQTPXXXXX-222RM, Records Management - Commander/Designated POC Training. 4.) Policy. Command Records Manager Installation Commander Department of defense contractors c. Department of the Air Force civilians ****d. All of the Above. . Ensures the designation of records management responsibilities in each program (mission area) and administrative area to ensure the incorporation of record-keeping requirements and records maintenance, storage, and disposition practices into agency programs, processes, systems, and procedures. The goal of the Records Management Program at UCSD is to ensure that administrative records are appropriately managed, preserved, secured, and can be retrieved as needed. \hline \text { Male } & & 85.6 & & 85.4 & & \\ What are documents such as rough notes, calculations, or drafts assembled or created and used in the preparation and analysis of other documents? All USGS records, regardless of form or media, are adequately preserved and accessible in accordance with regulations, from their initial creation, collection, or receipt to their final disposition; C. All records in USGS have an approved NARA disposition authority; D. Adequate safeguards are established to prevent unauthorized access, alteration, removal, destruction, or loss of USGS records; E. Processes for the standard creation and maintenance of organized files are in place to ensure that USGS records are properly documented and are readily accessible to appropriate personnel to facilitate the timely disposition of permanent and temporary Federal records; F. All USGS records designated as permanent value are legally and physically transferred in a timely manner to the NARA for preservation; G. Accessibility of records is acceptable for efficient business use and continuity of essential mission or support activities; and. 2 0 obj These are normally files from the previous year, the office that is designated by the directorate record officer as responsible for the custody, maintenance and retirement or disposal of the records it holds, The transfer of records to a federal records center (FRC), SAV is a checklist that can be performed at least every 24 months by either the BRM or FARM to ensure that the COR and RC are following instructions properly and maintaining files within standards. Protect fouo pa and pii This is only a fraction of her duties as the base's records manager. What is the length of time the Air Force keeps a record before disposing of it according to the disposition schedules. COR=Chief of an office of record, record searches or data calls as you will also hear them they normally flow dept of justice, dept of defense or other court ordered department/ then to the CRM then to the BRM xtra crm = and brm =, There are four types of AF record searches, 1.) Records management responsibilities for creating/receiving, maintaining and using, and implementing disposition and program responsibilities are listed below. t|YC~\LsjYVigha{o~ aJ? FARMs= Functional Area Records Manager. Why do consumers benefit from free trade and the resulting competition between businesses? State \rho and qqq, and give their truth values. G. USGS Litigation Coordinator is responsible for coordinating with the departmental Office of the Solicitor and USGS personnel for identifying, preserving and producing relevant records for litigation (refer to SM 431.11, Litigation). A process for holding records (suspending their disposition) when events such as litigations occur. Administer the installation records management program. What are essential agency records that are needed to meet operational responsibility? Great post and very timely as agencies prepare their 2017 RMSA and email submissions! AFRO provides a summary report of the search results what are the two types of responses ? **Approves the File Plan (cover sheet)** (1) What is the primary document that governs the Records Management program? New York, NY. Preserving records for the length of time dictated by the records schedules unless there is a high expectation of litigation or pending litigation requires preservation. Title of Document, File Code <> In AFRIMS, You can only print the file plan. -calendar year ( 31 Dec ) Agency Records Officers work closely with NARA and serve as records management advisors to SAORMs. \hline 25-34 & 2204.1 & 31.3 & 2977.0 & 31.1 & 4114.8 & 31.8 \\ 3. . +Within AFRIMS correctly "identify" the record and to determine the records disposition schedule of that record all AF personnel stream \hline \text { Age distribution } & & \mathbf{1 0 0 . H. Records Liaisons are designated personnel tasked by management for implementing records management requirements. BRM duties fall under three categories they are. function invocation failed vercel. What are records necessary for military efforts and mobilization, protection of material, personnel, etc.? Objectives and General Procedures. Write the correct form in the space provided. Air Force units at all levels have a requirement to document their organization's functions, policies, procedures and activities. Depending on the nature of the incident, NARA may refer it to the Inspector General for further review. Per AFI 33-322, what is one of the Commanders Responsibilities? 3.) We frequently receive questions about the roles and responsibilities for Senior Agency Officials for Records Management (SAORM) and Agency Records Officers. MAJCOM Records Manager Staging Areas for holding or forwarding to the Federal Records Center, NARA (National Archives and Records Administration). Interprets and advises senior agency officials on existing, new, or potential records management statutes, regulations, or other legal requirements impacting the agency. Records Manager. ****d. The secretary of the Air Force can override the Federal mandate on the need for having a records management program. Calendar year - (dec 31) Only Commanders c. Only Base Records Managers ****d. Designated POCs record results for their respective office. =RC compiles all info into AFRIMS under the RDS tab select the "series" and then the "table number", capture records,identifying records,populate the file plan, RCs may only populate the file plan Cor helps capture records for capturing u are just determining protections/ what type of record it will be, The RDS screen is broken out like this pg 25 top, Left side top left = Table and Rule, Title, Authority, Current + Responsible for the records under their scope of control Carries out records management modernization initiatives resulting from new records management directives, policies, or standards. +maintain,services, and disposes of office records Accurate and complete documentation of the policies, procedures, functions, organization, transactions, and science of the USGS through the development and implementation of policies and recordkeeping requirements; B. 4.) required for records that meet certain RDS requirements. a. \hline & \mathbf{( 0 0 0 s )} & \% & \mathbf{( 0 0 0 s )} & \% & {\mathbf{( 0 0 0 s )}} & \% \\ 3.) (10) How are the records that are identified during Litigations/ Records Search treated? See, Issues agency directives, policies, and initiatives supporting. \hline& \textbf{ 2000 } && \textbf{ 2010 } && \textbf{ 2020 (estimated) } \\ 10. 3.) B. Air Force Chief Information Officer (AF CIO). 5.) Who has the overall responsibility for the Air Force Records Management Program? 4.) !MR wells!! * Appoints the RC+ ensures RC has training First step : capture records, second step=identify records, third step = populate the file plan, Content ;records are created by military , civilian they 1.) How are northern Italy and southern Italy different economically? 5. I. (5) Coordinating records management issues and solutions for their organizations. Instruction: This replaces Survey Manual (SM) Chapter 431.1 Records Management Program, dated November 5, 2005. Overall responsibility for the AFrecords management program. 2.) Using the data in the table, describe the changes that are forecasted to take place in the age distribution of the working population of the country. 4. Ensure a records management plan is developed and documented which implements the AF Records Management program for their organization within 60 days of taking command. The Acronym RDS stands for________ and what is the purpose? 5. Which AFI is the Air Force Records Management Program is governed by? Records preservation for staging includes records being physically _______ for staging and put in _________. functional area records manager (FARM) Who has the authority to appoint record custodians within an office of record? Z8e.z7Vx7s4_a0)bQ79/f\-iM*/N=l2 &DLPw. Provide guidance on record retention schedules to ensure compliance with applicable laws and regulations. Due to many variables such as organizational size, structure, culture, or other elements, an Agency Records Officer may be required to perform more of the strategic, high-level SAORM responsibilities referenced above. Provide assistance, manage staging areas, and training. Group Commander b. Squadron Commander ****c. Installation Commander d. Command Records Manager, 8. base records manager Who is appointed at each base-level unit, principal staff office within an Air Force organization or contractor to perform records management? The Air Force Records Information Management System (AFRIMS) staging module. Training, Assistance and managing staging areas, BRM will train the FARM, COR, and RC, within 3 months (6 for ANG), Assisits the Farm, COR, and RC on any records, *Managing a staging area for temporary storage of records pending destruction or transfer to a federal records center *, *Serves as the POC* The table below is a list of primary SAORM and Agency Records Officer responsibilities. formId: "777dd2ee-7747-4a1b-aa82-308625041f4b", Ensures agency staff are informed of and receive training on their records management responsibilities. 2. <> 2.) Policy & Records Administration coordinates the campus program and provides advice on these issues. Users, and RCs have access to AFRIMS. 60 Days c. 6 Months d. 1 year, 9. Who records responses for record searches in AFRIMS? Per AFI 33-322, what is one of the Commanders Responsibilities? What is a road map or table of contents that shows what records are maintained and in what order they are kept in an office of records? The records manager is an important position that handles the creation, organization, and disposal of records. Base Commanders/ Civilian Directors - ensure implementation of AF Records Management within their organization at base level - appoint in writing a Base Records Manager (BRM) to manage the program ~ BRM requirements: GS-9 or E-7 (MSgt) Base Records Manager (BRM) - administers the installation records management program RDS staging areas in the put it in a disposition bin in the RC's office or in a local staging area ( the BRM's staging area) or sent to approved MAJCOM records manager staging area ,NARA, staging request are in AFRIMS the facility retains a period of 8 years or less, The Afrims staging module is an automated management processs which allows record professionals to prepare standard form 135s (records transmittal and receipt)- anything getting retired, sf allows staging approval, staging requests ,delivery to nara, or frc! C. The USGS Records Officer is required to report any allegations or known incidents of unauthorized destruction, manipulation, alteration or removal of Federal records to NARA in violation of approved records schedules or unscheduled records. serve as an executive sponsor with broad responsibility for the agency records management program. *Squadron staff assistant visit* ever 24 months 30 Days ***b. "seven", seven ( Home,RDS,File plans, reports, SAV, records search) the ribbon on AFFRIMS all the "ribbon tabs" on AFFRIMS, Monthly - file is "transitory" in nature/usually in a 3 month window. what does cbi stand for police; when was westview elementary school built. Then compare your responses with the key at the end of the book. What is an example of an approved off-site records center? +as a team identify and capture all different types of records The manager's functions are many and varied, including: Hiring and staffing. Appropriate NARA approved containers used to house record providing assistance, managing staging areas, and records training, 014. A. a. - 60 days (9) Who records the responses for record searches in AFRIMS? The following statement have the form \rho or qqq. Ensures policies, procedures, and systems are in place and configured to protects records against unauthorized removal or loss. Records Searches are not a mandatory requirement. The incumbent primarily operates at the strategic level to establish an agency records management programs vision, goals, and objectives in alignment with NARA and agency-specific strategic plans. Where are the National Archives and Records Administration (NARA) approved disposition instructions listed? What reduces costly, ineffective, and redundant information collections and reporting requirements? AFRO is the approval / waiver authority for electronic records keeping system with the AF containing long term or permeant records. The Information Collections and Reports Management Program. Monitor's the program All members need to identify and protect records. Coordinates with IT to ensure systems adhere to records management retention and disposition policies. (9) Who records the responses for record searches in AFRIMS? It . Who administers the program for the CIO, represents the Secretary of the Air Force (SAF) on records management issues, and oversees the legal requirements for the management of Air Force records? - Once identified on the Litigation Worksheet they can return to their normal disposition schedule, - has records that are properly marked stored, and have valid backups, - must be located in the base agency or MAJCOM emergency preparedness plan, - establishes a disaster & restoration plan for both paper & electronic essential records, Records Management - Commander/Designated POC (Feb 2022) AFQTPXXXXX-222RM. This responsibility is delegated to the USGS Records Officer. AFQTPXXXXX_222RA, Records Management - User Training. Charlie and Tom's bikes were stolen from their garages last night. search results will flow from RC to COR to FARM to BRM to CRM to AFRO, "Road map" or "table of contents"for office use, COR signature on cover sheet indicates final approval of office file plan, folders that support the primary reference. Sign up here . Assists the Functional Area Records Manager (FARM), the Chief of an Office of Records (COR), and Records Custodians (RC) in accordance with the 33-series instructions and guidance published by NARA. Menu bar, system notices, announcements, your base records managers, tasks, recent activity and resources. 4.) In other limited instances, there are micro agencies that have an Agency Records Officer that also serves as the SAORM. The following sentence contains one error. This post is intended to clarify their differences. Post your feedback or submit questions about this blog by emailing PRMD@nara.gov. \hline \text { Female } & & 44.1 & & 44.5 & & \\ Coaching and developing existing employees. The objectives of the USGS RMP are to ensure: A. What is an organized collection of related data, usually arranged into logical records that are stored together and treated as a unit? )Records preservation can include records being put into _________ and ___________ status. 9. +identify what type of filew locations that are utilized This post is intended to clarify their differences. What is a term used for separating active records and inactive records? Records or nonrecords may be donated only with prior approval from the USGS Records Officer and NARA; and. Nonrecords include extra copies of documents kept only for convenience or reference, stocks of publications and of processed documents, and library or museum materials intended solely for reference or exhibition. + Assists the COR and RC in maintain and disposing records. Whose duties include providing assistance, managing staging areas, and records training? TotallabourforceAgedistribution1524253435545564EducationalattainmentPrimaryonlyLowerandmiddlesecondaryTertiary(university)LabourforceparticipationrateMaleFemale2000(000s)7042.02014.02204.12436.5387.42380.24042.1619.7%100.028.631.334.65.5100.033.857.48.865.385.644.12010(000s)9572.52498.42977.03608.8488.22604.35624.51343.7%100.026.131.137.75.1100.027.258.814.065.585.444.52020(estimated)(000s)12939.63118.44114.84994.7711.71643.36767.44528.9%100.024.131.838.65.5100.012.752.335.068.1. What guidance governs Record Charge Out procedures? 4 0 obj What is a description of records that are vital to continue operations or for the protection of legal and financial rights? Based on the assessment results, NARA may conduct evaluations or inspections to ensure that all or select program requirements are being met based on suspected or known deficiencies (see item A above). Ensures agency compliance with NARA requirements for electronic records, including the electronic management of all permanent electronic records to the fullest extent possible for eventual transfer and accessioning by NARA. (6) Creating or modifying information systems to ensure the integrity and preservation of the records as applicable. This requires coordination among the subject matter experts, USGS Records Officer and NARA, who provides the legal authority for disposition. Then find whether the disjunction (or statement) is true or false, and explain why. Name, Office Title or Symbol, and Telephone Number +Appoints the RC and ensure the RC attends management training. hbspt.enqueueForm({ We released NARA Bulletin 2017-02 to consolidate SAORM requirements from previous directives and guidance. What is the main AFI that governs the Records Management program? allows the classification of each record and provides a tool for creation of a standardized plan, its a software program mandatory for AF managers and personell on how to store files, How many different sections are there in AFFRIMS Scope. Negative - provide date location, time it tooke, and duration of search 552, Freedom of Information Act (FOIA). Training new employees. Emergency Operating Records and Rights and Interest Records. B. D. Enabling appropriate access and control through standard controlled unclassified and classified markings. SAORMs ensure their records management programs receive adequate resources to complete their mission. All of these key players must complete "annual" training based on each role they reside in, to maintain AFRIMS accesses, They document official business, keep an account of an organization's activities, historical analysis and the basis for future actions. Records Disposition Schedule 33-? Business Use is a term used to describe the primary purpose of the records created, collected, or received in USGS including scientific research, program management, publication and information release, bureau management, and administration. What are the three main responsibilities of the Base Records Manager? 3.) (3) Collaborating with science center or program staff for ensuring preservation of long term temporary and permanent electronic records including migration as necessary. Multitasking skills. 11. <>/ExtGState<>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/Annots[ 15 0 R] /MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> SF 135 is initiated regardless of media located in AFFRIMS in STAGING tab, Paper records must meet NARA approved requirements which are, records physically prepared paperclips, rubber bands removed {AFI 33-322 Section 2.2.3.9}. Who serves as the POC for the Records Management program within their unit of functional area? segregrate and mark documents manage and implement agency records management programs. Base Records Managers SharePoint page b. %PDF-1.5 Later, McElhaney was laid off. 5.) Records can also be assigned "Frozen Records, prepare a list of all individuals ***d. safety and security incidents. + manage AF Records Management programs within their Command/Agency a. A-130, Managing Information as a Strategic Resource, paragraph 5(h). Monitors and reports compliance with NARA and agency-specific requirements for the management and transfer of permanent electronic records. Which type of records can be altered and have not been singed or officially released? 4 0 obj After assuming command, how long does a commander have to publish a records management plan or affirm the existing plan is in use? <> stream 1 0 obj What are records an office uses frequently in current business or until a cutoff period is met? There are no specific requirements for how records are treated ****b. A. USGS Director is responsible for ensuring that all USGS programs and activities comply with Federal records management regulations. Works with internal stakeholders to identify budgetary, personnel, and system requirements. - Oversee the insulation records management program, manage staging areas, and provide training. The SAV is a scheduled inspection. Group Commander b. Squadron Commander ****c. Installation Commander d. Command Records Manager 8. 0} & & \mathbf{1 0 0 . . \hline 15-24 & 2014.0 & 28.6 & 2498.4 & 26.1 & 3118.4 & 24.1 \\ Smith, Michael Abbott. Agency Records Officers work closely with NARA and serve as records management advisors to SAORMs. What is the purpose of the AF Form 614 and 614a? 1.) They are derived from existing regulations, policies, and current practices, including. AFI 33-364 Records Disposition - Procedures and Responsibilities. Infor, Unit 3A commander support block basic facts a, John David Jackson, Patricia Meglich, Robert Mathis, Sean Valentine, Information Technology Project Management: Providing Measurable Organizational Value, Chapter 21 - Ethical Issues in Health Informa, Pharmacology- Antiemetic and Antinausea Drugs. Official websites use .gov communications and containers between organizations on an Air Force installation, and receives and. 382 DM 11, Managing Records in Electronic Form, K.Federal Continuity Directive 1, Federal Executive Branch National Continuity Program and Requirements, L. Federal Information Processing Standards (FIPS) Publication 199, A.SM 431.3, Records Management Requirements and Electronic Mail and Instant Messages, D.SM 431.10, Information Collection Requirements, G.USGS Handbook for Managing USGS Records, 432-1-H, H.USGS Guide for Handling Privacy Act Records, 319-1-H, I. Thank you! 552, Freedom of Information Act (FOIA). Agency Records Officers manage and implement agency records management programs. Where can a list of approved supplies such as labels, file folders, and guide cards can be found? Office of Management and Budget (OMB) Circular A-130, Managing Information as a Strategic Resource Management of Federal Information Resources, C.32 CFR 2002, Controlled Unclassified Information, E. 380 Departmental Manual (DM) 1, Records Management Program and Responsibilities, I. Identify error in plural or possessive construction in the following sentence. After some time, she was rehired and eventually began her civil service career in November 1970. The goal of the Records Management Program at UCSD is to ensure that administrative records are appropriately managed, preserved, secured, and can be retrieved as needed. Column D Disposition -explains the disposition instructions, which is also where you get your cut off, purpose of AFRIMS (mr.wells to Washington). extra this action causes AFIRMS to send emails to the TO and CC emails will also be sent to BRMs and FARMs. alos remove any paper clips, web based tool suite, government owned techn0ology software designed to enhance and standardize Air Force records management RC accounts are created by the FARM, Farm is created by the BRM. Essential records typically make up _____ of all records in a unit? Which AFI governs Emergency Operations Records? Call us at (866) 385-3706 or fill out the form on the right to get started. 2901). Military members b. + serves as the POC and monitors the Records management program, Essential Records (formerly Vital Records) are records containing information that is essential for (1) emergency operations during a disaster or a national emergency; (2) resumption and/or continuation of operations; (3) reestablishment of the legal, financial, and/or functional status of an agency; and (4) determination of the rights and obligations of individuals and/or corporate bodies with respect to an agency. Expiration Date. 7. Establishes, where appropriate, agency-level records management program offices to ensure adequate management of routine mission support functions. Oversees self-assessment and remediation activities. +Only one Farm is authorized per unit functional area (pg 4), COR= Chief of an office of Record 3} & & \mathbf{6 5 . Signed and unsigned e-mails reflecting business decisions, decision memos sent via web - mail documents authenticated at workflow, emails sent as actions,taskers, policies and information, information / records maintained in a system of record, guides, plans, pamphlets, handbooks and continuity books, memos and forms!
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